Devpost Help Center

How to moderate submissions

Incoming submissions

New submission notification emails are sent to all hackathon managers and the hackathon creator once a day - until the final couple of days of the submission period during which they are sent on an hourly basis, if at least one new submission was created in the last hour.

To review the submission click on the link in the email, or go to the Submissions tab in the Manage Area of the hackathon.

Below is an image of what your Submissions tab will look like after your hackathon has received a few submissions.

You can mark submissions as “Gallery” or “Hidden” as they come in. By default every submission is marked “Pending” (in other words, it is waiting to be reviewed).

If you mark a submission as “Gallery” that means when you turn on the gallery (see the TURN ON GALLERY button) the submission will be visible to the public. If you mark a submission as “Hidden” it will be hidden from the public.

Submissions will not be visible to the public (even those marked “Gallery”) until you turn on the gallery by clicking the TURN ON GALLERY button.

Please note: we highly recommend that you do not turn the gallery off after it has been turned on. If you turn the gallery off and then on, all the submitters of entries marked “Gallery” will receive a new email stating that their submission has been published.

Admin module

You can also mark each submission as “Gallery” or “Hidden” using the admin module on an individual submission page.

Let’s take a closer look at the admin module.

  1. Visibility You can mark submissions as “Gallery” or “Hidden” as they come in. By default every submission is marked “Pending” (in other words, it is waiting to be reviewed). If you mark a submission as “Gallery” that means when you turn on the gallery (see the TURN ON GALLERY button) the submission will be visible to the public. If you mark a submission as “Hidden” it will be hidden from the public.
  2. Judging Before the judging period can start, each “Gallery” submission must also be marked as “Judge” or “Don’t Judge.”
  3. Notes Hackathon managers can share internal notes on each submission. These notes are only visible to hackathon managers. The submitter, the judges, and the public cannot see these internal notes.
  4. Messages It is possible for the hackathon managers to write to individual submitters through the platform. These messages are visible to all hackathon managers and the individual submitter. Team members, the judges, and the public cannot see these messages.
  5. Edit Hackathon managers have the power to edit submissions at any time. Any edits you make to the submission will be publicly visible if the submission is marked “Gallery” and the Gallery is turned on. We recommend you only edit submissions to fix minor issues like typographical errors.

Publishing submissions

Once a submission has been made visible to the public, the submitter will receive an email notifying them that their submission has been published.

If you mark a submission as “Hidden” the submitter does not receive any notification.

Editing submissions

Submitters can edit their submissions any time up until the end of the submission period. If a submitter edits a submission that is already visible in the gallery they will see the following pop-up:

If a publicly visible submission is edited, it will go back into “Pending” mode until it is reviewed by a hackathon manager. When this happens, the hackathon creator and all the hackathon managers will be updated via email.

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