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Hackathon Messaging Templates

  • Updated

The following templates are suggested messages to send to your hackathon participants. They consist of reminders, announcements, and promotional messages. We recommend using the Announcement feature to send specific messages to hackathon participants.

Launch | Ideation

Submission Period 

Judging Period

Winner Announcement

 

Announcement - CTA to register’

Purpose: Sent to Participants to encourage them to register and start thinking about team building
When: Day of Publish / Launch
To: Coworkers / Organization Employees
From: Hackathon Managers

 

Subject: Register for the {{hackathon}} today

The {{hackathon}} is now open for registration. 🎉

Network and collaborate with your colleagues to get started on creating impactful projects for the organization.

>> Register & learn more here <<

Looking for a teammate? Browse the Projects section to view projects that are open for team building then click "Join Project" to contribute your expertise.



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Reminder to register, submit ideas, and join teams

Purpose: Sent to organization employees to remind them to register
When: 1-3 days into the submission period or Mid-day if hackathon is <24 hours
To: Employees / Coworkers
From: Hackathon Managers

 

Subject: Did you register for {{hackathon}}?

There's still time to register for {{hackathon}}! ⏰

Have an idea but need a team member? No problem, we got you covered. Submit your idea and toggle the Team Building option to Open — your colleagues will be aware that you're looking for team members.

When creating your project, be sure to add the problem or issue you're trying to solve the area of expertise you are looking for in teammates, and a proposed solution.

The deadline is on {{submission deadline}}. Register now.



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Register & Team Up

Purpose: Sent to organization employees to remind them to register & team up
When: 1-3 days into the submission period or Mid-day if hackathon is <24 hours
To: Employees / Coworkers
From: Hackathon Managers

 

Subject: Register for the {{hackathon}} today

The {{hackathon}} is now open for registration. 🎉

Network and collaborate with your colleagues to get started on creating impactful projects for the organization.

>> Register & learn more here <<

👫 Looking for a teammate or a project to join? Browse the Projects section to view projects that are open for team building or post your own idea for others to join. 

 

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Workshop Announcement

Purpose: Announce workshop / webinar / mentoring session
When: 1 day prior to scheduled workshop
To: Registrants
From: Hackathon Managers

 

Subject: Join our workshop {{date, time, time zone}}

🧑‍🏫 Join our host {{name, title}} as we talk about {{theme}} and how it can help you with your hackathon project. Listen, learn, and ask questions!

{{Workshop name}}

{{Date, time, time zone}}

Attend the workshop {{link to Zoom or list physical location}}

 

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Deadline reminder ~1 hour (Slack / Community Chat OR Schedule Notification Message)

Purpose: Deadline reminder message
When: 1 hour before deadline
To: Community Chat participants
From: Hackathon Managers

 

There's one hour left in the {{hackathon}} - add your final touches to your projects! 🚨

Don't forget, as part of the requirements, you need to add {{assets}} to your project.

 

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Demo & Judging announcement reminder

Purpose: Kick off project demos and judging
When: Before demos start
To: Everyone
From: Hackathon Managers

 

Subject: Project demos & Judging are starting now!

Join our video chat {{Zoom link}} at {{demo start time}} to showcase your work!

After the demos are complete, rank your favorite projects on the form that we’ll share at the end of the demos — your responses are due BEFORE {{time}} tomorrow. 

Remember not to vote for your own projects!

 

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Winner announcement

Purpose: Winners announcement message
When: Winner Announcement
To: Everyone
From: Hackathon Managers

 

Subject: Announcing the {{hackathon}} Winners!

The votes are in — {{organization}} is happy to announce the following winners of {{hackathon}}!

 Here is the lineup:

  • Winner
  • Winner
  • Winner

Congratulations to the teams behind these winning projects!

Be sure to check out the rest of the projects on the hackathon page {{view all projects link}}. 

 

Winner announcement - Email 2 | Personal > Participation Swag

Purpose: Sent to Winners to inform them about swag 
When: Winner Announcement
To: Winners
From: Hackathon Managers

 

Subject: Thank you for participating in {{hackathon}}!

Hi {{First Name}},

Thanks for participating in {{hackathon}} and helping to make it such a huge success.

While you weren’t selected as a winner this time around, we appreciate your hard work! As a thank you, we’d like to offer you company swag. Click here to claim your swag.

And don’t worry! You’ll have another chance to showcase your skills in our next hackathon.



Winner announcement - Email 2 | Personal > Participation Swag > Survey

Purpose: Sent to Winners to inform about swag and participation survey
When: Winner Announcement
To: Winners
From: Hackathon Managers

 

Subject: Thank you for participating in {{hackathon}}!

Hi {{First Name}},

Thanks for participating in {{hackathon}} and helping to make it such a huge success.

While you weren’t selected as a winner this time around, we appreciate your hard work! 

We also would like to hear from you as we continue to host hackathons — do you have a few minutes to answer some questions about your experience? As a thank you for your feedback and participation, we’d love to send you company swag.

Click here {{survey_link}} to leave your thoughts and claim your swag.

We look forward to hearing from you.



Winner announcement & prize info

Purpose: Sent to Winners & list steps for prizing
When: Winner Announcement
To: Winners
From: Hackathon Managers

 

Subject: {{hackathon}} winners are…

Hi {{name}},

Congratulations, you've won {{prize}} in {{hackathon}}! Here are some steps to claim your prize:

{{list steps}}

{{Swag claim form}}

We appreciate your participation and hope you continue participating in future hackathons. If you have any questions, please reach out to {{email}}.

 

Winner announcement Facebook / LinkedIn Post

We’re excited to announce the winners of our internal company hackathon! We had {{number_of_participants}} participants and {{number_of_projects}} projects submitted! Among these projects we selected {{number_of_winners}} winners:

Congratulations

  • Winner
  • Winner
  • Winner

Thanks to everyone who took part and helped make this hackathon a success. If you missed this hackathon, be sure to check out our hackathon center {{hackathon_center_link}} and register for upcoming challenges or create your own!

 

Winner announcement Twitter

Congratulations to the winners of our internal company hackathon! With {{number_of_participants}} participants and {{number_of_projects}} projects submitted, we’re so impressed with the creativity and ingenuity of our employees. 

#hackathons #devpostforteams 

 

Winner announcement blog

The internal company hackathon is now over and the projects that were submitted were truly impressive! 

In this hackathon, participants were asked to submit projects that solved {{problem}}. A total of {{number_of_participants}} registered and {{number_of_projects}} projects were submitted. From all of the projects submitted, the judges selected the below winners: 

  • Winner - description - award
  • Winner - description - award
  • Winner - description - award

Congratulations!
{{quote}} - {{CEO}}

We also wanted to express our sincere appreciation to all those that participated. Thank you for your optimism, creativity, and fresh ideas. 

To learn more about these projects, be sure to visit the hackathon page {{hackathon_site}} and scroll down to the projects.




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